The Association shall be known as the DENR ASSOCIATION OF CAREER EXECUTIVES INC.

 

The principal office of the Association shall be at the DENR Compound, Visayas Avenue, Brgy. Vasra, Diliman, Quezon City.

 

OBJECTIVES

 

The Association aims to achieve the ff:

 

a.   To organize activities for purposes of: (1) assisting the members in the implementation and realization of their commitments; (2) enhancing their competencies as public managers and leaders; (3) encouraging them to advocate programs for their respective agencies and communities in pursuit of the DENR mission and vision;

 

b.   To be a partner of the CESB and the National Union of Career Executive Service Officers, Inc. (NUCESO) in undertaking CES-related activities in both the Regional and Central Offices;

 

c.   To sustain, renew, expand and strengthen the bonding and camaraderie between and among the members in the performance of their duties in support of DENR mandates; and

 

d.   To extend assistance to the members in the recognition and protection of his/her rights as a career executive.

 

MEMBERSHIP

 

Membership in the Association shall be open to all DENR Career Executive Service Officers (CESOs), Career Executive Service Eligibles (CESEs) and Career Service Executive Eligibles (CSEEs). They are the regular members.

 

Associate members are those who passed the CES written examinations but have not yet completed the eligibility requirements.

 

Honorary members are those DENR high ranking officials such as Undersecretary, Assistant Secretary or DENR Regional Director, who are not holders of CESO and CESE, and those members who retired or resigned from government service.

 

Regular members shall have the following rights:

     a. To exercise the right to vote on all matters relating to the affairs of the Association;

     b. To be eligible to any elective or appointive office of the association;

     c. To participate in all deliberations/meetings of the association;

     d. To avail of all the facilities of the association; and,

     e. To examine all the records or books of the association during office hours.

Associate and Honorary members shall have all the above rights except (a) and (b).

 

Regular members shall have the following duties and responsibilities:

     a. To obey and comply with the by-laws, rules and regulations that may be promulgated by the association;

     b. To attend all meetings and actively participate in all the programs and activities of the association; and

     c. To pay membership dues, annual dues and other special assessments necessary in the attainment of the association’s objectives.

Associate and Honorary members are mandated to comply with the duty and responsibility under (c).

 

The reassignment or detail from the service of a member shall not affect his/her membership in the Association. 

 

ORGANIZATIONAL SET-UP

 

The Association shall be composed of the DENR Central Office, Bureaus, Attached Agencies and the Regional Offices.

NATIONAL BOARD OF DIRECTORS

 

The National Board of Directors shall be the highest policy-making body of the Association except those requiring approval of the general assembly.  It shall set the Association’s policies and directions. It shall also exercise corporate powers, conduct business and control the properties of the Association.

 

The Board shall recommend to DENR management the composition of the CES Desk that will cater to the needs not only of the members of the Association but also the entire CES officers/eligibles and those who will undertake the CES eligibility processes.

 

The Board shall be composed of the following:

     - Four (4) representatives from the Central Office/Bureaus/Attached Agencies

     - Five (5) representatives from the Regional Offices.

 

The elected representatives will continue their representation until the expiration of their term regardless of any reassignment or transfer to other offices within the DENR.

 

The President and the Vice-President, including the members of the Board, shall be elected by the members at large during the Annual General Assembly.

 

The President shall be the highest official of the Association. He/She shall preside over all meetings of the Board during which he/she shall, as part of the agenda, deliver a status report on the activities of the Association and on such other matters as may affect its interest.

 

EXECUTIVE COMMITTEE

 

The Executive Committee shall be composed of the following:

1. President

2. Vice-President

3. Treasurer

4. Auditor

5. Public Relations Officer

6. Secretary

7. Program Director

8. Legal Counsel

 

The members of the Board shall elect from among themselves the Treasurer, Auditor and Public Relations Officer.

 

The President, with the concurrence of the majority of the Board, shall designate the Secretary, Program Director and Legal Counsel. Their terms of office shall be at the pleasure of the President.

 

Likewise, in pursuit of the Association’s goal and objectives, the President may also create committees as may be deemed necessary.

 

The Executive Committee shall be responsible for the implementation of the policies and programs drawn up by the National Board of Directors and for the operations of the Association.

 

The qualifications of members who are eligible for election to the Board and appointment to the Executive Committee, are as follows:

 

1. He/she must be a bona fide member in good standing;

2. He/she must have the time and willingness to discharge the duties of his/her office; and

3. He/she must not possess any of the disqualifications specified in the succeeding Section.

 

The following members are disqualified to be elected to the Board and appointed to the Executive Committee:

 

1. Those who have been convicted by final judgment of an offense involving moral turpitude; and

2. Those who have been delinquent in the payment of mandatory dues and fees for two (2) consecutive years.

 

POWERS AND DUTIES OF THE OFFICERS

 

The President shall implement all decisions of the Board and enforce the By-Laws.  He/she shall attest the minutes and proceedings of all meetings, countersign all disbursements made by the Treasurer, and enforce all rules and regulations promulgated by the Board. He/she shall prepare and submit a report of his/her administration to the general assembly at the end of his/her term. He/she shall perform such other duties inherent to the position of a President of the Association.

 

The Vice-President shall assist the President in running the affairs of the Association. He/She shall act as President in the absence or inability of the latter to act.

 

The Treasurer shall be the custodian of the funds of the Association and shall ensure the integrity of all its financial transactions. He/she shall collect/receive, record, and disburse all funds in accordance with the decisions and policies of the Board.  The funds so collected or received shall be deposited in such bank or banks designated by the Board. All checks and vouchers shall be signed by him/her and approved and countersigned by the President or, in the absence of the President, the Vice-President designated as Acting President. He/she shall render an accounting of the finances of the Association by preparing and submitting financial statements as may be required by the Board. He/she shall also perform such other financial duties as may be assigned by the President. Upon authority of the Board, the Treasurer may invest the funds in treasury bills and/or other investment portfolio.

 

The Auditor shall also be responsible for ensuring the integrity of all the Association’s financial transactions. He shall conduct a periodic audit of the book of accounts and shall see to it that all disbursements of funds are in proper order and in accordance with generally-accepted accounting and auditing rules and regulations.

 

The Public Relations Officer shall be responsible for the formulation and implementation of a communication plan and strategy of the Association upon approval by the Board to promote the interest and welfare of the Association.

 

The Secretary shall be the custodian of the minutes and proceedings of the Board meetings, the officers’ list and attendance records and the membership roll of the chapters showing their officers, and shall serve notices and prepare the agenda and minutes of meetings.

 

The Program Director shall assist the Board in formulating the strategic and annual program of the Association.

 

The Legal Counsel shall act as the adviser of the Board on legal matters affecting the affairs of the Association.

 

The foregoing powers and duties shall be without prejudice to such additional functions and responsibilities that the Board or the President may prescribe or assign.

 

MEETINGS, ELECTIONS AND QUORUM

 

The Association shall hold a General Assembly or a National Convention to discuss issues of national import affecting DENR career executives and/or national development at least once every two years at the date and place as may be determined by the Board..

 

The Board, together with the Executive Committee, shall hold regular quarterly meetings every first (1st) week of the last month of every quarter except on the last quarter, which will be held on the second (2nd) month thereof. Special meetings may be called by the Chairman.

 

The Executive Committee, whenever possible, shall meet every two (2) months before the quarterly meeting of the Board.

 

Elections of the members of the National Board of Directors and the positions of President and Vice-President shall be held once every two (2) years, preferably within six months before the start of the new term. The members of the Board shall serve for a term of two (2) years for a maximum of two successive terms or until their successors shall have been elected and qualified.

 

Vacancies in the National Board of Directors shall be filled-up by succession or through appointment by the Board if succession is not possible. The members of the Board so elected shall assume their positions on the day following their election and, in case of succession, shall only serve the unexpired portion of the term of the officers being replaced.

 

A quorum for any meeting of the Board shall consist of a simple majority.

 

FEES, FUNDS AND PROPERTIES

 

The Association, through the focal persons in the Regional Offices, Bureaus, Attached Agencies and Central Office, shall collect membership and other fees. Special fees may also be collected for the Association’s follow-through workshops and other CES-related activities. Members who are delinquent in the payment of mandatory dues or fees shall be disqualified from voting or being voted in any election of officers.

 

The Association shall conduct fund sourcing activities, receive grants, donations and monies, and mobilize resources necessary for the achievement of the Association’s objectives.

 

In case of dissolution of the Association, all its properties and funds shall be properly disposed of in accordance with the laws.